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      Laptop/System Handover Process

      Please consider this article to understand the process of laptop/system handover to a company member.

       

      1. Received System/Equipment requirement request via email at operations@webdew.com
      2. Explain the process to the candidate/Employee (Agreement, Security cheque, Collection in Mohali, Police Verification)
      3. Get Candidate/employee information: 
        1. Profile, Experience
        2. To confirm System/Laptop, including configuration
        3. Personal details
        4. Confirmation of 3rd party involvement (Comes for collection, involvement for documentation, etc.)
      4. To check with Admin: Inventory Availability
      5. Operation: To share the following documents with the candidate/employee
        1. Frontpage to be printed on the stamp paper of Rs.100/-
        2. Standard Agreement
      6. Ask the Candidate/Employee to share the scanned copy of the following documents
        1. Stamp Paper: Rs: 100 (Front Page of Agreement)
        2. Security Cheque: Rs.50,000/- (laptop) or Rs.1,00,000/- (System)
        3. Police Verification Certificate
      7. To cross the amount and signature on the cheque: laptop - Rs. 50,000/- , Desktop- Rs: 1,00,000/-
      8. If 3rd party is involved: The candidate/employee is to send an email seeking permission and to share the scanned copy of the following documents
        1. If 3rd party Comes to collect the equipment:
          1. Consent Letter (Signed by employee/candidate and 3rd Party)
          2. Id Proof
        2. If 3rd party is involved in the documentation:
          1. Consent Letter (Signed by employee/candidate and 3rd Party)
          2. Security Cheque: Rs.50,000/- (laptop) or Rs.1,00,000/- (System)
          3. Id Proof
      9. Admin and Operation: If 3rd Party involves: Cross-check the following document
        1. If 3rd party Comes to collect the equipment:
          1. Consent Letter (Signed by employee/candidate and 3rd Party)
          2. Id Proof
        2. If 3rd party is involved in the documentation:
          1. Consent Letter (Signed by employee/candidate and 3rd Party)
          2. Security Cheque: Rs.50,000/- (laptop) or Rs.1,00,000/- (System)
          3. Id Proof
      10. Admin to check the system/laptop working and to the need full updation 
      11. Admin: To create a user for an employee/candidate and install the following application/software/Tools to the laptop/system
        1. Google Chrome
        2. ClickUp
        3. Slack
        4. TimeDoctor
        5. Install TimeDoctor - Google Chrome Extension
        6. Lightshots (Software and Chrome Extension)
        7. Anydesk
      12. Admin to share system/laptop configuration with operations
      13. Send  Leegality invitation to the candidate/employee for the e-signature of the employee/candidate on the Equipment Agreement to personal email Id.
      14. Receive the E-signature confirmation email via Leegality
      15. Operations: To coordinate with Admin and candidate/employee and fix the date to handover the laptop/system to the candidate/employee
      16. To coordinate with admin for availability in Mohali
      17. To coordinate with the candidate for availability in Mohali
      18. Admin: (On the day of handover) to ensure if the welcome kit is given or not to the candidate/employee
      19. Admin: To Cross Check documents (Stamp Paper, Cheque, Police Verification Certificate)
      20. If 3rd party involves: Admin: To Cross Check document (Id Proof of 3rd, Consent Letter (Signed by employee/candidate and 3rd Party), security Cheque)
      21. Admin: To Cross Signatures on all the documents and Amounts filled on the security cheque
      22. Admin: To share the scanned copy of the documents at operations@webdew.com
      23. Operations: To cross-check documents shared by Admin (Agreement, Cheque, Id proof, Consent letter)
      24. Admin: To create a video/Photograph with the candidate/employee during system handover
      25. Admin: To upload all files in Google Drive Parent Folder
      26. Admin: To fill the column in the Google Sheet (webdew: Record of Equipment given to members)
      27. Operations: To cross-check the Google Sheet (webdew: Record of Equipment given to members)
      28. Admin: To have a meeting with candidate/employee after complete setup of laptop/system
      29. Admin: To ask for a photograph of the system with candidate/employee from the candidate/employee after Complete setup.
      30. Admin: To get the acknowledgment from the candidate/employee in an email
      31. Operations: To get the acknowledgment from the candidate/employee in an email

      Note: All communication must be held in a single email thread.


      Submitted by: Ritesh Kumar as of November 11th, 2022.